Privacy Policy

Last updated: October 24, 2026

Your privacy is important to us. It is the policy of the Emerald Coast Military Affairs Council (“ECMAC,” “we,” “us,” or “our”) to respect your privacy and comply with any applicable law and regulation regarding any personal information we may collect about you, including across our website, https://ecmac.org, and other sites we own and operate.

Personal information is any information about you which can be used to identify you. This includes information about you as a person (such as name, address, and phone number), your devices, payment details, and even information about how you use a website or online service.

In the event our site contains links to third-party sites and services, please be aware that those sites and services have their own privacy policies. After following a link to any third-party content, you should read their posted privacy policy information about how they collect and use personal information. This Privacy Policy does not apply to any of your activities after you leave our site.

This policy is effective as of October 24, 2026.

Information We Collect

Information we collect falls into one of two categories: “voluntarily provided” information and “automatically collected” information.

“Voluntarily provided” information refers to any information you knowingly and actively provide us when contacting us, making a donation, signing up for updates, or otherwise participating in our programs and events.

“Automatically collected” information refers to any information automatically sent by your devices in the course of accessing our website.

Log Data

When you visit our website, our servers may automatically log the standard data provided by your web browser. It may include your device’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details about your visit.

Additionally, if you encounter certain errors while using the site, we may automatically collect data about the error and the circumstances surrounding its occurrence. This data may include technical details about your device, what you were trying to do when the error happened, and other technical information relating to the problem. You may or may not receive notice of such errors, even in the moment they occur, that they have occurred, or what the nature of the error is.

Please be aware that while this information may not be personally identifying by itself, it may be possible to combine it with other data to personally identify individual persons.

Device Data

When you visit our website, we may automatically collect data about your device, such as:

  • Device type
  • Operating system
  • Browser type
  • Approximate location (such as country or region) based on your IP address

Data we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us.

Cookies

Our website and the services embedded in it (such as our video player and donation form) may use cookies and similar technologies to keep the site working, remember your preferences, protect against fraud and spam, and understand how the site is used. You can set your browser to refuse or delete cookies, although some parts of the site, such as the donation form, may not work properly without them.

Personal Information

We may ask for personal information — for example, when you contact us, make a donation, ask about membership, or sign up for event information — which may include one or more of the following:

  • Name
  • Email address
  • Phone/mobile number
  • Home/mailing address
  • Organization, rank, or professional title (when relevant to membership or events)

Donation and Payment Information

When you make a donation through our website, your payment is processed securely by our payment processor, Stripe. Your full card number and security code are entered directly with Stripe and are never stored on our website or by ECMAC. We receive information such as your name, email address, billing address, and the amount and date of your donation, which we use to process your gift, send you a receipt, and keep accurate financial records.

Legitimate Reasons for Processing Your Personal Information

We only collect and use your personal information when we have a legitimate reason for doing so. In which instance, we only collect personal information that is reasonably necessary to carry out our mission and provide our programs and services to you.

Collection and Use of Information

We may collect personal information from you when you do any of the following on our website:

  • Use a mobile device or web browser to access our content
  • Submit a form on our website, such as a contact form or donation form
  • Contact us via email, social media, or any similar technologies
  • Mention us on social media

We may collect, hold, use, and disclose information for the following purposes, and personal information will not be further processed in a manner that is incompatible with these purposes:

  • to respond to your questions and requests
  • to process donations and send receipts
  • to share information about our events, programs, and advocacy work
  • to manage membership inquiries and our relationships with members, partners, and supporters
  • to keep our website secure and working properly
  • to comply with our legal, accounting, and reporting obligations

We may combine voluntarily provided and automatically collected personal information with general information about how visitors use our site to improve our site and your experience on it.

Photos and Video at ECMAC Events

We often photograph and record ECMAC events, ceremonies, and programs, and we may share those photos and videos on our website, in our communications, and on social media to tell the story of our work in the community. If you appear in a photo or video on our website and would like it removed, please contact us using the details below and we will make reasonable efforts to honor your request.

Security of Your Personal Information

When we collect and process personal information, and while we retain this information, we will protect it within commercially acceptable means to prevent loss and theft, as well as unauthorized access, disclosure, copying, use, or modification.

Although we will do our best to protect the personal information you provide to us, we advise that no method of electronic transmission or storage is 100% secure and no one can guarantee absolute data security.

You are responsible for selecting any password and its overall security strength, ensuring the security of your own information within the bounds of our services. For example, ensuring you do not make your personal information publicly available via our website.

How Long We Keep Your Personal Information

We keep your personal information only for as long as we need to. This time period may depend on what we are using your information for, in accordance with this privacy policy. For example, if you have provided us with personal information such as an email address when contacting us about a specific inquiry, we may retain this information for the duration of your inquiry remaining open as well as for our own records so we may effectively address similar inquiries in future. If your personal information is no longer required for this purpose, we will delete it or make it anonymous by removing all details that identify you.

However, if necessary, we may retain your personal information for our compliance with a legal, accounting, or reporting obligation (for example, records of donations) or for archiving purposes in the public interest, or for historical or statistical purposes.

Children’s Privacy

We do not aim our website directly at children under the age of 13 and we do not knowingly collect personal information about children under 13 through our website.

Disclosure of Personal Information to Third Parties

We do not sell your personal information. We may disclose personal information to:

  • ECMAC board members, officers, volunteers, and contractors who need it to carry out our work
  • third-party service providers for the purpose of enabling them to provide their services, including (without limitation) website hosting and security providers, data storage, email services, video hosting, and payment processors
  • courts, tribunals, regulatory authorities, and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise, or defend our legal rights
  • a successor organization, if ECMAC merges with or transfers its operations to another organization

Third parties we currently use include:

  • Stripe (donation and payment processing)
  • Gumlet (video hosting and playback)
  • Google Fonts (website fonts)
  • Cloudflare (website delivery and security)

Your Rights and Controlling Your Personal Information

Your choice: By providing personal information to us, you understand we will collect, hold, use, and disclose your personal information in accordance with this privacy policy. You do not have to provide personal information to us, however, if you do not, it may affect your use of our website or the programs and services offered on or through it.

Information from third parties: If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

Communications permission: If you have previously agreed to us using your personal information to send you updates about our events and programs, you may change your mind at any time by contacting us using the details below.

Access: You may request details of the personal information that we hold about you.

Correction: If you believe that any information we hold about you is inaccurate, out of date, incomplete, irrelevant, or misleading, please contact us using the details provided in this privacy policy. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading, or out of date.

Non-discrimination: We will not discriminate against you for exercising any of your rights over your personal information.

Notification of data breaches: We will comply with laws applicable to us in respect of any data breach.

Complaints: If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Opt out of communications: You may opt out of receiving communications from us at any time. To do so, use the opt-out facilities provided in the communication. For example, you can click the “unsubscribe” link included in any email we send you, or contact us directly using the contact information provided in this privacy policy. In certain cases, we may request additional information to verify your identity before processing your opt-out request.

Please be aware that even if you opt out of communications, we may still contact you when necessary for non-promotional purposes, including, but not limited to, sending donation receipts, responding to your inquiries, or providing important updates about an event you have registered for.

Limits of Our Policy

Our website may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy practices.

Changes to This Policy

At our discretion, we may change our privacy policy to reflect updates to our processes, current acceptable practices, or legislative or regulatory changes. If we decide to change this privacy policy, we will post the changes here at the same link by which you are accessing this privacy policy.

If required by law, we will get your permission or give you the opportunity to opt in to or opt out of, as applicable, any new uses of your personal information.

Contact Us

For any questions or concerns regarding your privacy, you may contact us using the following details:

Emerald Coast Military Affairs Council
Niceville, Florida
Email: [email protected]